how to add signature to outgoing email in outlook

We recommend testing all mail flow rules prior to setting them to Enforce. When you create the mail flow rule, you have the option to start using it immediately ( Enforce), or to test it first and logging the results. This ensures that the disclaimer is only added to the original message. To avoid multiple disclaimers being added in an email conversation, add an exception that looks for unique text in your disclaimer.

By default, mail flow rules are applied to incoming and outgoing messages. If you want the information to be added only to outgoing messages, you need to add a corresponding condition (for example, recipients located outside the organization). For more information, see Create and add an email signature in Outlook on the web. Users can apply signatures to their own outgoing messages in Outlook or Outlook on the web (formerly known as Outlook Web App). To do this, you create a mail flow rule (also known as a transport rule) that adds the required information to messages. Post questions, follow discussions and share your knowledge in the Community.In Exchange Online organizations or standalone Exchange Online Protection (EOP) organizations without Exchange Online mailboxes, you can add an HTML or plain text legal disclaimer, disclosure statement, signature, or other information to the top or bottom of email messages that enter or leave your organization. To get help and troubleshoot other Microsoft products and services, enter your problem here. If you can't sign in, click here.įor other help with your Microsoft account and subscriptions, visit Account & Billing Help. To contact us in, you'll need to sign in. If the self-help doesn't solve your problem, scroll down to Still need help? and select Yes.

To get support in, click here or select Help on the menu bar and enter your query. When your email message is ready, choose Send. Type your message and then select Signatures > Footer.

If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message. Manually add your signature to a new message Note: You can always return to the Signatures page and remove these selections to not automatically include your signature.

How to add signature to outgoing email in outlook